ROLE AND RESPONSIBILITIES
To Ensure prompt payment to vendors for all associations

Major Duties:
* Receive incoming invoices either by mail or e-mail
* Obtain CAM or Board approval on non-recurring invoices
* Obtain Vendor W-9 and Certificate of Insurance
* Enter and post invoices into TOPS system
* Issue checks for invoices twice a month (weekly for some associations)
* Mail checks to vendors or to Board Members for signature
* Process 1099's to applicable vendors
* Submit 1096's to IRS by deadline date

Minor Duties:
* Respond to any payment inquiries from Board or vendor
* File invoices in monthly folder
* Administrative tasks include opening mail, date stamp invoices, answer phone calls
* Assist with setup of new associations by mailing out vendor change of billing address notice
* Scan and file W-9 and COI's in Vendor Insurance folder on network drive
* Enter Vendor's COI info into TOPS
* Apply "Continuous Improvement" Activity

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.